You want to get your e-mail newsletter started, but you don’t want to be burdened with writing articles every time you turn around. Fact is, writing how-to articles isn’t that much of a hassle once you have a system for it.

Creating short and how-to articles allows you to:

  • connect with your audience
  • position yourself as an expert, and
  • increase sales

Bottom line: Give clients the information they need, and you’ll be the first person they’ll think of when they run into challenges.

Consider creating a template for your e-mail newsletter articles that will fit the needs of your audience. Ask yourself if they want detailed information or if they’re happy receiving broad ideas that will allow them to tailor the information to meet their specific needs. If they want specific info, you could always include a teaser paragraph in your newsletter and then provide a link at the bottom of that paragraph. The link can lead to more detailed information about the subject your that audience is interested in.

Once you understand the needs of your audience, place your information in article format. Here’s a system I’ve often used to produce quick and informative articles.

Begin with an identifier paragraph.

This is an introduction to the subject. Just let people know exactly what you’re getting at.

  1. Tell them why they should be interested. This is where you just get into the reader’s world. Will, what you’re talking about helping them do their jobs better? In essence, that’s all people want to know. 
  2. Give short, realistic pieces of advice. You have so much to say it’s hard to fit it into short bits of info, but do it you must. Otherwise, you’ll lose your audience’s attention. Try to stick to the points that have the most impact to what people in your industry are currently doing.
  3. Wrap it up. One of my mentors used to always say to me, “Tell ’em what you’re going to tell ’em. Then tell ’em. Then tell ’em what you told ’em.” No, he wasn’t senile. His advice worked. At the end of every article, I just wrap up what I’ve said by reviewing the key points of the article. It’s called a “takeaway.” What’s the one thing you want the audience to take away from your article and implement in their daily work lives? Once you’ve answered that question, you have your final paragraph.

Whatever you do, keep it short and simple. Sure we may want to use sophisticated language if your audience craves that, but you’d be surprised. When reading e-mail especially, readers won’t mind short, concise words and phrases. And that’s especially true if those words and phrases add more to the bottom line and help them become more efficient.